Left menu > Human Resources > Swissdec Transmission
1. Click on Human Resources in the left-hand side menu.
2. From the options displayed, select Swissdec Transmission.
3. In the Swissdec Transmission section, you can perform your annual and monthly electronic transmissions via Swissdec.
By default, you will be taken directly to the subsection for the monthly transmission of Withholding Tax and Federal Statistical Office (FSO) data.
4. Click on Send to perform your first transmission of the Withholding Tax and statistics.
5. Select the month to send.
6. Select the cantons to send.
If you click on View Details, you will see detailed information about what will be sent for that canton.
7. Select whether you also want to send the statistical data to the FSO.
8. Click on Send to confirm the transmission.
9. The transmission you performed will appear in a list showing the date and time, the declaration ID, the canton, the number of employees transmitted, and the transmission status.
10. Click on the line of the transmission, and the details of the ongoing transmission process will appear on the right.
11. You will be able to see the overall status of the transmission.
12. In addition, you will separately see the status of each part of the transmission, including the statistics and the status of each canton.
13. Start by clicking the Update Status button to get the latest status of the transmission.
14. After clicking the Update Status button, you will see the current status of each individual transmission in the batch.
15. You can expand each individual transmission and check its status again by clicking on View Result.
16. By clicking on View Result, the result status will be updated and displayed in a colored box.
17. Results in green are positive, those in yellow indicate that the process is still ongoing, and those in red signal a non-recoverable error.
18. When the transmission is successfully completed, the result will be displayed in green with the message successful transmission.
19. You may also receive a successful transmission with details of each employee included in the submission.
20. You may also receive a successful transmission with confirmation of the correction of the withholding tax, along with a breakdown by employee.
21. As long as the transmission is in progress, it will indicate that it is Being processed. You will need to click on the View result button to follow the status updates.
22. It may happen that the transmission is carried out incompletely. In this case, you will need to click on the View result button to get an update on the status of the transmission.
23. When a transmission error cannot be resolved, the message Transmission error will be displayed, along with a dropdown list of the errors. In that case, the transmission must be repeated.
24. In the case of a Server error during transmission, you will need to click on View result to track the status updates.
25. It may also happen that the transmission is not taken into account. In this case, the submission must be repeated.
26. Finally, Swissdec may request a series of information from you through a dialogue. This dialogue will appear framed by a grey line, where you will be able to view the questions asked by Swissdec as well as your responses.
27. To update the status of the dialogue, you will need to click on the View result or Update dialogue status button. Once no further information is required, the transmission result will be displayed.
